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Executive Assistant


Work Location Ho Chi Minh, Binh Duong
Job Level Experienced (Non - Manager)
Job Type Permanent
Qualification Bachelor
Experiences 2 - 3 Years
Salary Negotiable
Industry Interpreter/ Translator, Administrative / Clerical, Human Resources
Deadline to Apply 31/03/2024
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Job Description

Position: Receptionist

- Serve visitors by greeting, welcoming, and directing them appropriately.

- Notify relevant employees/departments when visitors arrive.

- Follow security procedures, such as monitoring the logbook and issuing visitor badges using visitor controlling systems

- Keep an eye on security and telecommunications systems of lobby and office

- Answer visitors’ questions, calls, and emails, and provide them with the relevant information.

- Support controlling and maintaining locker area for visitors

- Organize the lobby and reception area while complying with office procedures, rules, and regulations.

- Support transportation and accommodation booking for expats

- Sign for deliveries and ensure all mails and packages delivered to company

- Other tasks as appointed by department manager Development Path:

- Be able to join factory/office fit-out and set-up from beginning

- You will be trained up to handle administration/factory operations jobs or transform to secretary/assistant for departments or management level. (Just a soft remind this position is not suitable for appliers who look for stable jobs at front desk for very long-term)

Positon: Department Secretary

- Supports daily administrative operations and translation for IE/FAC/SEC Department:

- Translation from Vietnamese to English and vice versa for department members, directly interpret Vietnamese/English when department members work with partners, managers, and foreign experts.

- Draft, synthesize and translate reports, documents, instructions and procedures in Vietnamese and translate to English.

- Arrange work schedules, meeting schedules, record and summarize meeting contents for department director and managers, ensuring department work progresses go smoothly.

- Make travel arrangements, including booking flights, transportation, hotel and restaurant reservations, etc., for department

- Manage and provide office supplies for IE/FAC/SEC office (water, stationery, essential supplies...)

- Support arranging events (tour/dinner...) for department

- Make payment/clearing expense, prepare monthly reports related to administration tasks - Perform other tasks as requested by direct manager

Job Requirement

College and above. Major in English, Business, or other related subjects
At least 3 years of experience in the position of Secretary/Assistant/Receptionist or similar position
Excellent English communication and written skills (Work with expats)

Excellent report writing skills: summarizing and updating information, editing, translating. Good communication skills, be able to effectively communicate and cooperate internally with leaders and employees as well as externally with vendors, suppliers, and other departments’ colleagues.
Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, Outlook)

**Working location: Q1/2024 work at Binh Duong and will relocate to SHTP - Dist. 9 in Q2/2024. We provide shuttle bus from HCM, Binh Duong, Dong Nai

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